1. Overview
Atlas Nexus Group ("we", "our", "the Company") is committed to protecting the privacy and personal data of all individuals who interact with our website, trading operations, and business services. This Privacy Policy explains how we collect, use, store, disclose and protect your personal information in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR) where applicable.
By accessing our website at atlasnexusgrp.com or engaging with our services, you acknowledge that you have read and understood this Privacy Policy.
2. Data We Collect
Information You Provide Directly
- Name, job title, company name and professional contact information
- Email addresses, phone numbers provided via our contact form or trade inquiries
- Business correspondence, trade specifications and procurement requirements
- Information provided during Know Your Customer (KYC) verification processes
- Newsletter subscription preferences
Information Collected Automatically
- IP address, browser type, operating system and device identifiers
- Pages visited, time spent on site and navigation patterns
- Referring URLs and search terms used to find our website
- Cookie and similar tracking technology data (see our Cookie Policy)
3. How We Use Your Data
We process your personal data only for the following lawful purposes:
- Contractual necessity: Processing trade inquiries, executing transactions and fulfilling service agreements
- Legal compliance: KYC/AML verification, sanctions screening, regulatory reporting and record-keeping obligations
- Legitimate interests: Communicating relevant market information, responding to inquiries, improving our website and services
- Consent: Sending newsletter communications and marketing materials, where explicit consent has been obtained
We do not use your personal data for automated decision-making or profiling that produces legal or similarly significant effects.
4. Data Sharing & Third Parties
We do not sell, rent or trade your personal information to third parties. We may share your data with:
- Service providers: IT infrastructure providers, email platforms and analytics tools who process data on our behalf under strict contractual agreements
- Compliance and legal authorities: Regulatory bodies, law enforcement or courts when required by law or to protect our legal rights
- Business counterparties: Where necessary to execute a transaction you have requested, such as logistics providers or financial institutions involved in trade finance
- Professional advisors: Lawyers, auditors and compliance consultants bound by professional confidentiality obligations
Any third party receiving your data is contractually required to maintain appropriate security standards and to use the data only for the specified purpose.
5. Data Retention
We retain personal data for as long as necessary to fulfil the purpose for which it was collected, and in accordance with applicable legal retention requirements:
- Trade transaction records: minimum 7 years (financial and regulatory compliance)
- KYC/AML documentation: minimum 5 years from end of business relationship
- Contact form and general inquiries: 24 months from last contact
- Website analytics data: 26 months in anonymised form
- Newsletter subscribers: until unsubscription, plus 12 months
When data is no longer required, it is securely deleted or anonymised.
6. Your Rights
Subject to applicable law, you have the following rights regarding your personal data:
- Right of access: Request a copy of the personal data we hold about you
- Right to rectification: Request correction of inaccurate or incomplete data
- Right to erasure: Request deletion of your data, subject to legal retention obligations
- Right to restrict processing: Request that we limit how we use your data
- Right to data portability: Receive your data in a structured, machine-readable format
- Right to object: Object to processing based on legitimate interests or for direct marketing
- Right to withdraw consent: Withdraw consent at any time where processing is based on consent
To exercise any of these rights, please contact us at [email protected]. We will respond within 30 days.
7. Security
We implement appropriate technical and organisational security measures to protect your personal data against unauthorised access, loss, disclosure or destruction. These measures include:
- Encrypted data transmission via TLS/SSL protocols
- Role-based access controls and multi-factor authentication for internal systems
- Regular security assessments and vulnerability testing
- Employee training on data protection obligations
While we take all reasonable precautions, no electronic transmission over the internet is completely secure. You transmit data to us at your own risk.
9. Contact Us
If you have questions about this Privacy Policy, wish to exercise your data rights, or have a concern about how we handle your personal data, please contact:
Data Protection Officer
Atlas Nexus Group
Email: [email protected]
You also have the right to lodge a complaint with your national data protection supervisory authority.